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Company Secretary

Christians Against Poverty (CAP) Australia

Remote / WFH?
remote / WFH
Applications Close
30 September 2022
Additional Links
Name: Sally Evans
Email: click to email
Phone: 02 4914 0500

Company Secretary – CAP Australia Board


This role description outlines the key accountabilities of, and output required from, the position holder. 

This position is a Volunteer Board position with Christians Against Poverty (CAP) Australia. 

Location: Travel is required (see details below) but work can predominately be completed remotely. 



  • 4 meetings per year 4 hours in duration, currently rotating between Newcastle and Sydney, NSW and Melbourne, VIC.
  • 1 strategic off-site per year which is currently held over 2 days in Newcastle during May.
  • 4 Compliance sub-committee meetings per year (1 hour each meeting).
  • Administration and preparation time to conduct the role responsibilities listed below.


Travel and expenses: CAP will cover all travel and expenses associated with attending Board Meetings. When traveling, CAP can assist with the booking of flights or you can book your own, and CAP will reimburse you up to the budgeted amount. 



CAP Australia is an expanding charity with a strong vision and passionate workforce. CAP is building a movement of Christians that are committed to tackling both material and relational poverty. CAP has a vision that no Australian will face financial distress alone, a future where hope, community and generosity abound so that all will flourish.  

CAP exists to equip the Church to be the hands and feet of Jesus so that no person in Australia faces financial distress alone and everyone has the opportunity for transformation. CAP provides the training, tools, support, and encouragement churches need to provide a life transforming ministry to participants.  


The role of the CAP Board is to: 

  1. Support, encourage and release the CAP Senior Leadership to fulfil CAP’s mission, vision, and values. 
  2. Hold the CAP Senior Leadership accountable to its budget and strategic plan.
  3. Protect CAP’s mission, vision, and values.
  4. Oversee CAP’s legal affairs, and ensure compliance with its legal obligations, including its constitution and affiliate agreement.
  5. Set the CAP CEO’s salary.
  6. Contribute strategically to CAP’s growth in Australia – by using your unique gifts and skills.



The role of a Company Secretary involves performing tasks to ensure CAP is compliant with Australian corporate law. These tasks include: 

  • Ensuring CAP has a registered office
  • Ensuring CAP has lodged annual financial reports to ACNC (as part of the ACNC annual return)
  • Ensuring that the business discussed at meetings is accurately recorded in minutes


The responsibility of a Company Secretary will also involve: 

  • Reporting to ASIC of changes involving the
  • The company office address
  • The members register
  • Confirming that meetings are called and held in the appropriate manner
  • Monitoring the practice of the board to ensure that policy and procedures are followed
  • Ensuring the minutes are circulated around the board in a timely manner
  • Providing the board with advice on governance matters
  • Assisting the Board Chairperson to induct new board members
  • Undertaking conflicts of interest/related party checks and police and disqualified person checks for board members
  • Facilitating the professional development of existing directors 

A Company Secretary is also considered to be a company ‘Officer’ under Australian Corporate Law. This is in addition to the tasks that specifically apply to the role of a Company Secretary.   

As a result, they have many of the same duties as directors. These duties include: 

  • Acting with care and diligence
  • Acting in good faith and for a proper purpose
  • Not improperly using their position to gain an advantage for themselves or someone else. They may not cause detriment to the company
  • Not improperly using information obtained by virtue of their position 

All CAP Board Members take an active role in prayer and spiritual oversight of CAP. 


If you would like to express your interest for this position, please email Sally Evans at . If you would like further information about this role, please call Sally on 02 4914 0500.



Important disclaimer: CMA does not represent the organisations who place these listings, we do not guarantee that they are licensed or authorised to offer the positions, and we encourage readers to make their own inquiries to satisfy themselves that all is in order.
Christian Ministry Advancement Ltd. is a registered charity, incorporating the ministry of Christian Management Australia, CMA Standards Council, and Q4Connection. ABN 63 157 713 534
CMA can be contacted on 1300 CMA 300, or at PO Box 459 North Tamborine QLD 4272.
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