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Secretary / Team Admin Assistant

Prolegis Lawyers

Sydney NSW
Remote / WFH?
Applications Close
06 April 2023
Additional Links
Name: Kate Crouch
Email: click to email
Phone: 02 9466 5222

Position Description – Secretary / Team Admin Assistant

Full-time Permanent role – North Sydney office


About us

Prolegis Lawyers was established in 2001. We exist solely to provide specialist legal services in relation to charities, not-for-profits and philanthropy.

Our purpose is to help enable and support the good work of the people and organisations who seek our help and advice. We believe the values of trust, humility, teamwork, reliability, service and honesty applied to a clear and compelling purpose make the world a better place.

Our clients range from large philanthropic foundations, national charities and not-for-profits to smaller organisations operating at a local level to make a difference.

We have offices in Sydney and Melbourne and work as one team.


What our people say

‘There are amazing opportunities to work with outstanding clients throughout the charities and not-for-profit sector.’

‘Everyone is extremely friendly and personally invested in supporting each another, both personally and professionally.’


Position summary

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude to assist one of our legal teams. Admin/secretarial experience desirable but not necessary.

Do you have a genuine desire to be proactive and create a positive experience for others?

Can you assist the team by handling office tasks with a ‘can do’ attitude?

Are you attentive while also being accurate; able to problem solve on the run and meet each challenge directly?

Are you comfortable with technology?



  • Handling office tasks, such as filing, opening matters, generating reports and presentations, setting up for meetings, and reordering supplies
  • Providing real-time scheduling support by booking appointments and preventing conflicts
  • Formatting documents and file management using high level Microsoft Office skills
  • Making travel arrangements, such as booking flights, cars, and making hotel reservations
  • Being the first point of contact for the firm on the phone
  • Greet and assist visitors
  • Maintain polite and professional communication via phone, e-mail, and mail
  • Anticipate the needs of others in order to keep the office running smoothly.


If that sounds like you, we’d like to hear from you.

Please email your CV and cover letter addressed to the Managing Partner, Jon Cheung to Don’t forget your cover letter!

For more information contact Kate Crouch on or Ph:02 9466 5222.

Learn more about Prolegis and our work by visiting our website

Important disclaimer: CMA does not represent the organisations who place these listings, we do not guarantee that they are licensed or authorised to offer the positions, and we encourage readers to make their own inquiries to satisfy themselves that all is in order.
Christian Ministry Advancement Ltd. is a registered charity, incorporating the ministry of Christian Management Australia, CMA Standards Council, and Q4Connection. ABN 63 157 713 534
CMA can be contacted on 1300 CMA 300, or at PO Box 459 North Tamborine QLD 4272.
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