Executive Assistant to the CEO - Kids Hope Australia
Position: Executive Assistant to the CEO
Location: Flexible but Melbourne preferred
Work Type: Part-time (0.4-0.6 FTE neg)
Reports to: CEO
About Kids Hope Australia
Kids Hope is Australia’s largest early intervention, school-based mentoring program, transforming the lives of vulnerable children in primary schools since 2004. Our mission is to bring hope and positive change by connecting local communities with children who need support the most. We dream of a future where every primary school in Australia has access to Kids Hope, building a “Kids Hope Village” where vulnerable children know their worth.
The Role
We are seeking a highly organised and proactive Executive Assistant to provide high-level, confidential administrative support to our CEO. In this newly created part-time role, you will be instrumental in optimising the CEO’s time, prioritisation, and executive workflow, while modelling our child-safe, privacy, and confidentiality obligations.
Key Responsibilities:
- Inbox & Communication Triage: Proactively manage the CEO’s inbox, prioritising correspondence, drafting responses, and acting as the first point of contact for executive enquiries.
- Diary & Meeting Coordination: Manage the CEO’s diary and schedule, prepare agendas, and collate briefing documents.
- Workflow Management: Track decisions and actions, follow up owners, and coordinate information flow to ensure the CEO is well briefed and prepared.
- Travel & Expenses: Coordinate domestic travel itineraries and consolidate CEO travel expenses in Xero (collecting receipts, reconciling transactions, and coding).
- Projects & Events: Draft and format executive presentations/reports, undertake strategic ad-hoc projects, and support the CEO with event coordination.
About You
To be successful in this role, you will bring:
- Communication: Exceptional written and verbal communication skills, with a strong capability in drafting professional correspondence.
- Efficiency: Outstanding organisational and time-management skills, with the ability to prioritise tasks effectively within the week.
- Tech-Savvy: High proficiency in office software (e.g., Microsoft Office) and digital diary management.
- Culture Fit: A positive and optimistic approach to work that aligns with our core values of Hope, Trust, Excellence, and Community.
Desirable:
- Demonstrated background providing strong administrative, operational or executive support.
- Knowledge of the Not-For-Profit (NFP) sector and a strong understanding of Australian school environments and church culture.
Varied professional backgrounds welcomed: We value transferable skills and warmly encourage applications from administration professionals seeking a new opportunity, or highly organised individuals seeking to re-enter the workforce.
Applications
To be considered for this role, please submit your application including:
- Cover Letter - Clearly outlining how you meet the requirements listed above and your alignment with Kids Hope core values.
- Current CV
Send your application to Paul Chen, COO at paul@kidshope.org.au .
If you would like a copy of the position description or have any questions, please feel free to contact Paul directly.
Closing Date: 1 June 2026
Website: https://kidshope.org.au/
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