General Information
Position Title Administrative Officer
Reports to CEO, Faith Values / Project Director, Religions and Worldviews Education
Location Flexible — combination of home office and co-working spaces across Melbourne
Employment type Paid position, part-time (2 days of work across 3–4 days per week, approx. 4–5 hours per day), 6-month contract with potential for extension
Salary $70,000 FTE (pro rata)
A note on flexibility
This role is designed with flexibility in mind. The 2 days of work can be spread across 3 to 4 days per week at approximately 4–5 hours per day — making it well-suited to a candidate seeking meaningful part-time work that fits around family or other commitments.
About Faith Values
Faith Values (FV) is a Melbourne-based Christian not-for-profit working with multifaith communities to help educators engage students with diverse worldviews, beliefs and religions — strengthening community connection and social cohesion through informed, respectful dialogue.
Our vision is to see quality curriculum-aligned Religions and Worldviews Education (RWE) for all Australian students to flourish in a cohesive multicultural and multifaith society. Our work is grounded in a commitment to Christian character, integrity, and service to the common good.
Position Purpose
The Administrative Officer is the operational backbone of Faith Values — keeping the organisation's internal systems, communications, and project tracking running smoothly so that the CEO and Schools and Education Engagement Lead can focus on external-facing work.
This role combines executive support to the CEO, coordination of internal operations, and responsibility for project tracking and reporting — playing a quiet but essential role in the delivery of the RWE pilot program.
Key Responsibilities
Executive and Administrative Support
- Manage the CEO's calendar, inbox, appointments and travel arrangements
- Prepare, proofread and format documents, communications, reports and presentations
- Coordinate internal and external meetings — including agendas, minutes and follow-up actions
- Handle incoming correspondence and ensure timely, professional responses
- Maintain digital filing systems and organisational records
Project Tracking and Reporting
- Maintain the RWE pilot program tracker — monitoring milestones, deadlines, outstanding actions, and risks
- Prepare regular project status updates and progress reports for the CEO, board, and partners
- Support the compilation of data, feedback, and evidence for evaluation and grant reporting purposes
- Liaise with the Schools and Education Engagement Lead to ensure project information is current and well-documented
Operational Systems and Communications
- Maintain and improve internal operational systems, tools, and processes
- Support stakeholder communications including newsletters, partner updates, and donor correspondence
- Assist with logistics for events, workshops, and briefings as required
- Monitor and manage shared inboxes and communication channels
Employee Expectations
- Uphold and embody the Christian ethos and values of Faith Values
- Work collaboratively with the CEO and School Engagement Lead to keep operations running smoothly
- Take initiative and manage workload independently within a flexible schedule
- Maintain confidentiality and handle sensitive information with discretion
- Communicate proactively about workload, priorities, and any issues that may affect delivery
Selection Criteria
Essential
- Demonstrated Christian character and alignment with the mission of Faith Values
- Experience in executive assistance, administration, or operations support (minimum 1–2 years)
- Strong organisational skills and high attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital file management
- Clear written and verbal communication skills
- Ability to manage competing priorities and meet deadlines reliably
- Comfortable working with project tracking tools or willing to learn
- Current Working with Children Check (Employee) or willingness to obtain prior to commencement
- Legal right to work in Australia
Desirable
- Experience in a not-for-profit, faith-based, or education environment
- Familiarity with project tracking or CRM tools (e.g. Monday.com)
- Experience supporting grant reporting or program evaluation processes
- Event coordination or logistics experience
To Apply
Please submit your resume and a short cover letter addressing the selection criteria to apply@faithvalues.org.au. We welcome applications from candidates seeking a flexible, purpose-driven role. Early applications are encouraged. Only shortlisted applicants will be contacted.
Applications close Monday 3rd August 2026. |
